With Notion AI, fast creation of exciting and captivating content is within everyone’s reach. If you want to write a blog post, a book, a poem or a beautiful story, Notion AI does it for you in just seconds.
Notion AI is an assistant that uses AI to quickly generate or edit content for you. It helps you do writing, proofreading, translation, and even generate a summary of a long text in a fraction of a second.
In this guide, you’ll learn how to use Notion AI to create and edit content easily through practical use cases . You will also learn the best practices to follow to improve the result obtained with Notion AI.
What is Notion AI?
Notion AI is a tool that helps you work faster and stimulate your creativity in your usual workspace. It is especially useful for people who read documents, write content or take notes on a daily basis. Notion AI takes the hassle out of using different tools by taking care of formatting, formalities and even text generation, allowing you to focus on your priorities.
You can use Notion AI for writing blog posts, literary works, press releases and more.
You can use Notion AI to help you with the following tasks and content types:
- Writing a blog post
- Proofreading your texts
- Translate into multiple languages
- Produce a summary of a long text
- Produce an agenda for your meetings
- Create a press release
- Create a job description
- Generate sales and recruitment emails
- Brainstorm your ideas
- Write a poem or a beautiful story
- Generate a list of pros and cons
- Write messages for your social networks.
What does Notion AIdo ?
Notion AI is an artificial intelligence tool integrated with Notion, a popular productivity and organization application. It uses machine learning algorithms to analyze your data and provide insights and suggestions that can help you work more efficiently. Notion AI can perform a variety of tasks, from automating simple tasks to generating complex reports.
Notion AI assists you in the following three main areas:
Task automation:
Notion AI makes your life easier by performing very tiring and repetitive tasks for you. This allows you to save a lot of time and minimize the risk of errors.
Content creation:
You can use Notion AI to find inspiration on a new content creation project. This allows you to avoid the blank sheet and boost your creativity. Notion AI is very effective in suggesting new ideas and helping you produce your new content.
Data analysis and interpretation:
It is often very difficult to make the best decisions when you have a huge amount of data. Notion AI analyzes your data and gives you a summary in just a few seconds.
Where to start with Notion AI?
The first thing to do before you can use Notion AI is to create a Notion account. It’s free, just go to the official website of Notion. Once your account is created, follow these 3 steps to use Notion AI.
Step 1: Create your workspace
You need to create your workspace which will allow you to organize your tasks and contents. You also have the possibility to create a workspace for a team. To create a new workspace, go to the Notion homepage and click on “New workspace” and follow the instructions.
Step 2: Add content
To add content, click on the “+” button in your workspace and choose the type of content you want to add. Then add your tasks and content to your workspace.
Step 3: Activate Notion AI
To activate Notion AI, go to your workspace, click on “Automations” and follow the instructions. That’s it, you can now use Notion AI.
Step by step guide to using Notion AI
Like most other AI-based tools,Notion AI uses text-based commands called Prompt . You can write a Prompt to generate text, or ask Notion AI to apply a particular treatment to previously written text.
To get satisfactory results with Notion AI, it is important to follow some tips when formulating prompts.
Clearly define your objective
Be specific and precise in your request. Clearly state what you want the AI to generate for you. This will allow the AI to better understand your expectations and get more accurate results.
Provide context
Include as much contextual information as possible, such as keywords and your specific requirements, such as content length or desired tone. This will help the AI better understand your request.
Keep it simple
Avoid using overly complicated language or jargon. Keep it simple and clear so that the AI can easily understand what you are asking.
Here is the simple, detailed and example-based procedure that shows you how to use Notion AI depending on the type of action you want to apply to your content.
Create content with Notion AI
Notion AI helps you generate content quickly. For example, if you want to write about a specific topic, but you don’t know where to start, just write a Prompt containing a few keywords related to your article and Notion AI will generate the article for you in a few seconds. To improve the result, you can specify the type of article you want, its length, its writing style.
Here’s how to use Notion AI’s Prompt Editor, it’s very simple.
- Go to your Notion page;
- Press the “Space” button in an empty page;
- Type your Prompt to tell the AI what you want;
- Press the “Enter” key on your keyboard.
When you are in the Prompt editor, Notion AI makes a few suggestions, but you can write anything you want. For example, write “write a blog post about Norton AI” and you will see the text appear and fill the page in succession.
If you are not satisfied with the result, simply press “Try again” and Notion AI will generate a new text for you. You can do this until you are satisfied with the result.
Editing existing content
If you already have existing content on your Notion page, you can also modify it using Notion AI. You can apply changes to the text such as correcting spelling and grammar, changing its size, style and more.
When you are on your content page, press “space” on an empty line on the page and scroll down to see the different editing options available. Choose an action to apply and you will get the result quickly. In the following sections, you will find simple practical cases of using Notion AI to apply changes to existing text.
Summarizing a long text
You have a long text containing a lot of information, but you don’t have enough time to read it all? No problem! Notion AI quickly generates a summary of your text in the form of a list of actions, a paragraph or a table.
To make a summary of a text, just follow these 3 small steps:
- Select the text to be summarized;
- Click on the “Ask AI” button in the floating menu;
- Choose the “Summarize” option.
Translate a text
With Notion AI, you have the ability to translate your texts into multiple languages. Notion AI currently supports translation in most languages.
To translate a text, you just need to follow these 3 small steps:
- Select the text to be translated;
- Click on the “Ask AI” button in the floating menu;
- Choose the “Translate” option.
The different languages currently supported by Notion AI are :
- English
- French
- German
- Russian
- Korean
- Chinese
- Japanese
- Portuguese
- Spanish
- Italian
- Dutch
- Indonesian
- Vietnamese
Generate a to-do list
You can ask Notion AI to generate a to-do list from your calendar, emails, meeting notes, etc.
To generate the to-do list from your calendar, you just need to follow these 3 easy steps:
- Select the text in your calendar, then paste it into your Notion page;
- Click on the “Ask AI” button in the floating menu;
- Choose the “Find Action Items” option.
Get explanations about a notion
If you have a document that contains concepts that you do not understand, you can ask Notion AI to provide you with explanations. It could be a word, an expression, a paragraph or even a complex scientific formula. Research has never been easier!
To ask Notion AI for explanations of a text, you just have to follow these 3 simple steps:
- Select the text to be explained;
- Click on the “Ask AI” button in the floating menu;
- Choose the “Explain this” option.
Correcting spelling and grammarmistakes
When you open a text in Notion AI, it automatically highlights potential grammar and spelling errors. To correct your text, simply :
- Select the text you want to correct;
- Click on the “Ask AI” button in the floating menu;
- Choose the “Fix spelling and grammar” option.
Using Notion AI : best practices
For Notion AI to work optimally, you need to follow a few simple rules to help AI help you better. Despite the great performance of current AI-based tools, the quality of the result depends a lot on the way you indicate your needs. So follow these best practices to improve your results.
Stay consistent:
Notion AI studies you and learns from your actions, so you need to be consistent in how you use it. Use consistent tags, fields and workflows to help Notion AI understand what you want.
Use templates:
When you organize your workspace well, Notion AI works better. Use templates for your tasks and content.
Check the output provided by Notion AI:
If you find that Notion AI is not providing good results, change your settings and make the necessary changes. Like all AI tools currently available on the market, Notion AI does not provide a perfect result.
Be clear in your goals:
To help Notion AI better understand your query and provide you with a much more accurate result, you need to clearly describe to it what you want. Add as many details as possible such as keywords, the desired tone or the length of the text to generate.
Conclusion
Notion AI makes life much easier by creating content quickly. A blog post that can take hours to write is generated in just a few seconds. If you have a long text and don’t have enough time to read and understand it, Notion AI makes a short summary quickly.
Like most tools using artificial intelligence, the quality of the result provided by Notion AI depends on the details you provide to the AI through the Prompt. You have to make sure that you write down what you want to obtain so that the AI understands the query.
By providing more details in the Prompt, you get better results. But keep in mind that Notion AI is an assistance tool, so you have to proofread and edit the text it generates. But it is an excellent tool to find inspiration quickly.
